Aurora AI Engine v2.0
The Aurora Architecture
A multi-brain, multi-channel AI secretary purpose-built for commercial real estate. Aurora reads your emails, monitors your leases, tracks compliance, and manages your portfolio around the clock — so you can focus on deals.
2
AI Brains
Claude primary + OpenAI failover. Never offline.
5
Channels
Chat, Email, WhatsApp, SMS, Voice — unified inbox.
∞
Vector Memory
Learns & remembers every interaction, document, deal.
4
Access Tiers
Team, Tenant, Vendor, External — each sees only their data.
Capabilities
How Aurora Handles Your Properties
Six core intelligence modules, each purpose-built for commercial real estate operations.
Tenant Communication Hub
Unified multi-channel inbox that auto-identifies senders, filters spam, and routes requests to the right workflow.
- Reads incoming emails, WhatsApp, SMS automatically
- Identifies known tenants, vendors, and unknowns
- Pre-filters spam and blocklisted senders
- Routes maintenance requests into ticket workflows
Real-world scenario
Aurora: "Family Dollar at your Valdosta property just emailed about a roof leak. I've created maintenance ticket #1847, notified your contractor (Jim's Roofing), and sent you a WhatsApp summary. The tenant has been acknowledged."
Lease Lifecycle Intelligence
Full contract lifecycle from draft through renewal with semantic search across every clause and amendment.
- Status tracking: draft → sent → signed → active → renewal
- Auto-monitors expirations at 90/60/30/15/7 days
- Semantic search across all lease documents
- Market comp analysis for renewal negotiations
Real-world scenario
Aurora: "Andy, the Walgreens lease at 2847 Palm expires in 45 days. Based on market comps in the Tampa submarket, I recommend a 3.2% escalation. Shall I draft the renewal letter?"
Compliance & COI Autopilot
Automated insurance certificate tracking with cascading reminder sequences that escalate only when needed.
- COI expiration tracking with 30/15/7-day auto-reminders
- HVAC maintenance compliance monitoring
- Calendar events with automated scheduling
- Escalates to you only after tenant non-response
Real-world scenario
Aurora: "Two COI renewals due this month. I've sent 30-day requests to both. Dollar General Macon responded with an updated cert — verified and filed. Walgreens Tampa hasn't responded. I'll follow up at 15 days. You'll only hear from me if they miss the 7-day deadline."
Financial Command Center
Invoice lifecycle, rent collection, AR automation, and portfolio-wide NOI analytics in real time.
- Invoice creation, sending, and payment tracking
- Overdue AR automation with tiered reminders
- Portfolio NOI calculation across all properties
- Multi-entity financial reporting
Real-world scenario
Aurora: "Three rent payments are overdue this month. Dollar General Macon is 15 days late ($4,200). I've sent the first reminder. Popeyes Fort Myers paid 2 days ago — cleared. Want me to escalate Macon to a formal notice?"
Acquisition Intelligence
Vector memory learns your buying criteria from past deals and scores new opportunities against your patterns.
- Learns criteria from 10+ past acquisitions
- Pattern recognition across deal history
- Risk scoring and property vetting (0-100)
- Automated deal radar scanning
Real-world scenario
Aurora: "I found a 12,400 sqft single-tenant Dollar General in Dothan, AL. NNN lease, 8 years remaining, 6.8% cap rate. Matches 4 of your 5 acquisition criteria. Score: 82/100. Shall I pull the full underwriting package?"
Meeting & Calendar Automation
Google Calendar + Zoom integration with AI-generated pre-meeting briefs and post-meeting action items.
- Google Calendar + Zoom meeting creation
- Fireflies.ai transcription integration
- Auto-generates meeting summaries and action items
- Pre-meeting context briefs from vector memory
Real-world scenario
Aurora: "Your call with the Valdosta property manager is in 30 minutes. Based on your last conversation, you wanted to discuss the parking lot resurfacing bid. Here's a summary of the three quotes we received — lowest is $34,200 from Southeast Paving."
Architecture
Aurora's Brain — How She Learns
Every interaction, document, and data point gets embedded into vector memory and becomes searchable context for future decisions.
Data Sources
Incoming Emails & Messages
Meeting Transcripts
Lease Documents & Amendments
CRM Data & Contacts
Market Comps & Deal Data
Embed
Vector Memory
pgvector + OpenAI embeddings
Semantic search across your entire portfolio knowledge base
Semantic search across your entire portfolio knowledge base
Retrieve & Act
Actions
Respond to Queries
Create Tickets & Tasks
Send Alerts & Reminders
Analyze & Forecast
Execute Workflows
Live Demo
Aurora in Action
Watch Aurora handle real commercial real estate queries with instant recall from vector memory.
Aurora AI
Property Intelligence • Online
You
When does the Walgreens lease expire?
Aurora
The Walgreens #5847 NNN lease at 2847 Palm Blvd, Tampa expires on September 14, 2027.
Key details from the lease document:
• Two 5-year renewal options remaining
• Next rent escalation: 2.8% on March 1, 2026
• Current base rent: $8,450/mo
• Co-tenancy clause: Section 9.2 (no amendments)
Based on Walgreens' typical renewal behavior in similar markets, I'd recommend initiating renewal discussions by March 2027 — 6 months out. Shall I set a calendar reminder?
Key details from the lease document:
• Two 5-year renewal options remaining
• Next rent escalation: 2.8% on March 1, 2026
• Current base rent: $8,450/mo
• Co-tenancy clause: Section 9.2 (no amendments)
Based on Walgreens' typical renewal behavior in similar markets, I'd recommend initiating renewal discussions by March 2027 — 6 months out. Shall I set a calendar reminder?
You
Send a COI renewal request to all tenants expiring this month.
Aurora
I've identified 3 tenants with COI certificates expiring in March 2026:
1. Walgreens #5847 (Tampa) — Expires Mar 12
2. Dollar General #9931 (Rural, TN) — Expires Mar 19
3. Family Dollar #4102 (Jackson, MS) — Expires Mar 28
I've drafted personalized renewal request emails for each, referencing their specific lease requirements and the insurance minimums in their respective NNN agreements.
Ready to send all 3? I'll track responses and automatically follow up at 15 and 7 days if no reply.
1. Walgreens #5847 (Tampa) — Expires Mar 12
2. Dollar General #9931 (Rural, TN) — Expires Mar 19
3. Family Dollar #4102 (Jackson, MS) — Expires Mar 28
I've drafted personalized renewal request emails for each, referencing their specific lease requirements and the insurance minimums in their respective NNN agreements.
Ready to send all 3? I'll track responses and automatically follow up at 15 and 7 days if no reply.
You
What's my portfolio NOI?
Aurora
Here's your current portfolio Net Operating Income breakdown:
Total Portfolio NOI: $89,340/mo ($1,072,080 annualized)
By property:
• Oakridge Power Center — $28,400/mo (31.8%)
• Riverside Neighborhood Center — $18,200/mo (20.4%)
• Walgreens Tampa — $7,890/mo (8.8%)
• Dollar General Portfolio (3) — $14,650/mo (16.4%)
• Family Dollar Portfolio (2) — $9,800/mo (11.0%)
• QSR Portfolio (Popeyes, Taco Bell) — $10,400/mo (11.6%)
Trend: Up 3.2% vs. last quarter, driven by the Oakridge rent escalations. Family Dollar #4108 vacancy is a $3,800/mo drag starting April.
Total Portfolio NOI: $89,340/mo ($1,072,080 annualized)
By property:
• Oakridge Power Center — $28,400/mo (31.8%)
• Riverside Neighborhood Center — $18,200/mo (20.4%)
• Walgreens Tampa — $7,890/mo (8.8%)
• Dollar General Portfolio (3) — $14,650/mo (16.4%)
• Family Dollar Portfolio (2) — $9,800/mo (11.0%)
• QSR Portfolio (Popeyes, Taco Bell) — $10,400/mo (11.6%)
Trend: Up 3.2% vs. last quarter, driven by the Oakridge rent escalations. Family Dollar #4108 vacancy is a $3,800/mo drag starting April.
You
Schedule a call with the Dollar General property manager for Tuesday.
Aurora
I've checked your Google Calendar. You have availability on Tuesday, March 3 at:
• 10:00 AM – 11:00 AM EST
• 2:30 PM – 3:30 PM EST
I'll create a Zoom meeting with Marcus Thompson (DG #9931 Property Manager) and send the invite. Fireflies.ai will auto-transcribe.
Pre-meeting brief: Last conversation (Feb 14) covered the HVAC unit replacement quote. Marcus was waiting on a second bid from Comfort Systems. I'll check if that bid came in and include it in your meeting prep.
Which time slot works for you?
• 10:00 AM – 11:00 AM EST
• 2:30 PM – 3:30 PM EST
I'll create a Zoom meeting with Marcus Thompson (DG #9931 Property Manager) and send the invite. Fireflies.ai will auto-transcribe.
Pre-meeting brief: Last conversation (Feb 14) covered the HVAC unit replacement quote. Marcus was waiting on a second bid from Comfort Systems. I'll check if that bid came in and include it in your meeting prep.
Which time slot works for you?
You
Any new acquisition opportunities matching my criteria?
Aurora
I've scanned the Deal Radar this week. 2 new matches based on your acquisition profile:
1. Dollar General — Dothan, AL
12,400 sqft | NNN | 8 yrs remaining | 6.8% cap
Score: 82/100 — Matches 4 of 5 criteria
Flag: Slightly below your min lease term preference (10 yrs)
2. Family Dollar — Valdosta, GA
8,400 sqft | NNN | 12 yrs remaining | 7.1% cap
Score: 91/100 — Matches all 5 criteria
Note: Same MSA as your existing Valdosta property — potential management synergy
The Valdosta deal is particularly interesting given your existing presence there. Shall I pull full underwriting packages for either or both?
1. Dollar General — Dothan, AL
12,400 sqft | NNN | 8 yrs remaining | 6.8% cap
Score: 82/100 — Matches 4 of 5 criteria
Flag: Slightly below your min lease term preference (10 yrs)
2. Family Dollar — Valdosta, GA
8,400 sqft | NNN | 12 yrs remaining | 7.1% cap
Score: 91/100 — Matches all 5 criteria
Note: Same MSA as your existing Valdosta property — potential management synergy
The Valdosta deal is particularly interesting given your existing presence there. Shall I pull full underwriting packages for either or both?
Security
Security & Access Control
Multi-tenant data isolation with role-based permissions. Every user sees only what they should.
Team Members
Full CRM Access
- All property data & analytics
- Create & manage workflows
- Send communications
- Financial reporting
- Aurora full capabilities
Tenants
Client Portal
- View their invoices & payments
- View their contracts & COIs
- Submit maintenance requests
- Other tenant data
- Portfolio financials
Vendors
Lead Portal
- View their assigned meetings
- Send messages & updates
- Limited work order access
- Lease or financial data
- CRM actions
External
Info Only
- General property information
- Public availability listings
- CRM data access
- Any tenant/vendor data
- Destructive actions